- Thank the reader for his feedback
- Assure him that you will improve those areas that he thought needed improvement.
- Let him know that his feedback is important. .
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
We thank you for your honest feedback.
In areas that we haven't done as well as expected, we assure you we will improve our service.
Your feedback is important to us and we will do our best to keep up the standards so you enjoy our service.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Thank you letter for feedback.
Further things to consider when writing feedback letters to clients
Feedback letters are letters written to give information about a person's performance or react to some products or services. These letters can be used in countless scenarios such as giving a product or service feedback, giving employees' performance feedback, providing an interview feedback, etc. Feedback letters help the recipients to improve their products and services, remain aligned to their goals as well as develop new strategies to improve themselves. Feedback letters from clients, stakeholders, suppliers, and vendors can be used to motivate the recipients and build better working relationships.
The best feedback letters will provide recipients with valuable information that will enable them to improve on weak areas and make informed decisions. When writing a feedback letter, make sure to highlight both the strengths and weaknesses. Make the letter brief and to the point. If you are writing to ask for an interview feedback, for instance, it is good to jot the letter as soon as you have known the result and while you are still fresh in the recruiter's mind. If the letter is meant to address a negative situation, mention how you plan to improve the situation. End with a positive comment.
Letters to Clients
Letters to clients are letters a person or organization writes to other people and/or organizations that benefit from the senders' products or professional services. These could be welcome letters to welcome the clients to the organization, introduction letters to introduce a product or service to the clients, or thank-you letters to appreciate clients for their continued support. They could also be response letters to respond to clients' queries or inform letters to notify the clients of important matters like discounts on products and services, relocation of offices, etc. Basically, a letter to a client can be just about anything, as long as whatever you are communicating is business-related.
Letters to clients are business letters, and therefore, they should be formal and professional. Start the letter with a proper salutation. Clearly state the purpose of your letter. If a client is required to take a certain urgent action, make sure to specify exactly what he/she is supposed to do. Be brief and straightforward and avoid adding irrelevant details. Close the letter by warmly inviting the recipient to respond or to take the necessary action. Sign the letter and provide your contact details. Print the letter on the company's letterhead.