GUIDELINES

  1. If you are informing the reader about an issue, keep his/her attitude or behavior in mind. Guess what objections he/she will raise. Then give convincing explanations. Express the gravity of the situation and state why it is important to agree with you.
  2. Explain the problem and mention your stance. You can also tell the reader what action you expect from him/her.
  3. Explain the reason for your position. Explain why is it important for the reader to agree with you. If you haven't mentioned it yet, tell the reader what course of action you expect him/her to take.
  4. Give a final call to action.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

Today, our city is currently experiencing the extensive damage brought about by the various factories set up near us. Many of these factories produce vast amounts of smoke, gasses, and chemical waste products per day that all affect the health of all our city's residents.

There have been reports of a higher incidence of sicknesses related to factory pollution, and because of this, now, more than ever, we have to practice our rights and make steps in ensuring the safety of the city's residents.

Appeal to abusive capitalist companies and show them that what they are doing is wrong. Join our organization's organized rally on (date and time) and help make a step towards a greener, healthier, and cleaner future for your children.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Sample letter to persuade public to rally against pollution.

Further things to consider when writing persuasive letters to citizens, neighbors

Persuasive Letters

Persuasive letters are letters written to persuade others towards accepting the senders' issues, perspectives, or interests. Such letters are meant to influence the recipients' thoughts and actions. The recipient can be organizations such as banks, schools, and NGOs, or individuals such as CEOs, government officials, directors, etc. Whether you want to solve a problem with your bank or you want someone to help you or do something for you, Persuasive letters can get the job done. All you need to do it to convince the recipient to agree with your side of the story.

Before writing persuasive letters you need to brainstorm what you want, why you want it, and any arguments against you. Be brief and use clear, uncluttered sentences. State your main points in the opening statements. Go straight to the point and emphasize the importance of your request. Support your request with logical information. If necessary, provide a few testimonials that relate to your argument. Be friendly, polite, and factual, and refrain from using overly emotional language and judgmental statements. Agree to meet in the middle or compromise. End the letter with a powerful statement that persuades the recipient to be on your side.

Letters to Citizens, Neighbors

Letters to citizens and neighbors are letters written to residents or natives of a certain town or city or to people who reside near or next door to the sender. These letters could be formal or informal depending on the sender and the content. For instance, a local government official may write an inform letter to notify citizens of a major security alert in their area of residence. In this case, this will be a formal letter. In other instances, a person may write to invite his/her neighbors to a house party, to offer condolences, to say thank you, or even to apologize. In such situations, the letters are informal and usually have a casual tone.

The best letters to citizens and neighbors are brief and carry only the intended message. State the purpose of your letter clearly in the introductory paragraph so that the recipient can have an idea of what the letter is about. Convey your message and provide any other information you feel might be important to the recipient. End the letter positively and thank the recipient for his/her time, wishing him/her well. If your letter is formal, your full name and signature will be required.

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