GUIDELINES
- Most organizations give rewards and recognitions in endorsement letters. They contain specific details and instances of the awardee's achievements and qualifications.
- Mention the award for which the candidate is nominated in the endorsement.
- Mention the kind of relationship you share with the candidate and since how long you know him/her.
- State the reason for which the award is given. Mention the qualities and achievements of the candidate due to which he/she is nominated.
- Rehash your endorsement and close the letter with an offer to answer any queries.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
My nomination for Librarian of the Year is Elizabeth Flatts. I have had the privilege and honor to work with Ms. Flatts for five years, and I can tell you, there is no one more dependable, loyal and hard-working that she.
She gives even the most menial tasks her full attention and care. Last year, she headed up both the annual fundraiser and the Metro Library Book Drive. She raised more money and drew in more donated books at those events than anyone has in the past two years combined.
Her demeanor is delightful. She is excellent with the library patrons. Once, our children's librarian was out sick, and Ms. Flatts volunteered to take over the children's story hour. She had children following her all over the library after that! They adored her!
In my humble opinion, Elizabeth Flatts is exactly the type of librarian you should award.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample letter endorsing candidate for Librarian of the Year.
Further things to consider when writing endorsement letters to citizens, neighbors
Endorsement Letters
Endorsement letters are letters written to give support or public approval to someone or something. In most cases, these letters are used to recommend or endorse individuals or programs. There are many reasons why you may want to write an endorsement letter. Some of these include endorsing or expressing support for a new bill, endorsing a student for an award, introducing and endorsing a politician, and endorsing a bid, just to mention a few. Writing endorsement letters for any of these scenarios will provide the information necessary to confirm the selected individual or item.
There are a few things you should keep in mind when writing endorsement letters. First of all, these are formal letters, and therefore they should have some professional approach. Use clear and specific language. Introduce yourself and give details about what you are endorsing. If you are endorsing a candidate for an award, for example, mention the award for which he/she is nominated. Mention how long you have known the candidate and the type of relationship you share. Clearly state the reasons behind your endorsement request. Make sure that the information you have provided is correct. End with an offer to answer any questions.
Letters to Citizens, Neighbors
Letters to citizens and neighbors are letters written to residents or natives of a certain town or city or to people who reside near or next door to the sender. These letters could be formal or informal depending on the sender and the content. For instance, a local government official may write an inform letter to notify citizens of a major security alert in their area of residence. In this case, this will be a formal letter. In other instances, a person may write to invite his/her neighbors to a house party, to offer condolences, to say thank you, or even to apologize. In such situations, the letters are informal and usually have a casual tone.
The best letters to citizens and neighbors are brief and carry only the intended message. State the purpose of your letter clearly in the introductory paragraph so that the recipient can have an idea of what the letter is about. Convey your message and provide any other information you feel might be important to the recipient. End the letter positively and thank the recipient for his/her time, wishing him/her well. If your letter is formal, your full name and signature will be required.
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