GUIDELINES

  1. Write your invitation straightforwardly and genuinely. Do not use excessive flattery.
  2. Relay your invitation, explain how the reader meets the requirements for membership.
  3. Discuss the goals of the organization and how his or her qualities are compatible with that goal.
  4. If you like, discuss the important expectations of members. For example fees, participations, and time commitments.
  5. Tell the reader that you anticipate his or her acceptance and your eagerness to work with him or her.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

The time has come for us to go green! We cordially invite all our Irish fellows to the annual St. Patrick's Day. The parade will start at noon on March 17. It will be starting at 1200 Main Street and will go up to Oak Street. There, dinner will be served to all the attendees. The dance will commence at 7:00 p.m. People of all ages are invited.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -