GUIDELINES

  1. The proposals undergo scrutiny before they reach the next level. The comments about the proposals are briefly mentioned in this letter.
  2. Recognize the errors in the proposals.
  3. Justify the errors you identify.
  4. Anticipate the future course of action.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

You truly have done conclusive research on the four-way stop at the intersection of 150th and Pennsylvania. Your statistics of traffic incidents and tickets is very impressive. I lived in that same location but was not aware of how extensive the problem was. Thank you for bringing all of the facts to light.

I hope you will be pleased to know that I intend to pursue the new stop light you mentioned. I will take your petition to the City Planning Board and see if there is a solution to be had for this problem.

It takes concerned citizens like you to help keep our neighborhoods safe. I value your opinion and appreciate all your hard work.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Endorsement Letter for a Proposal. Sample letter.

Further things to consider when writing endorsement letters to citizens, neighbors

Endorsement Letters

Endorsement letters are letters written to give support or public approval to someone or something. In most cases, these letters are used to recommend or endorse individuals or programs. There are many reasons why you may want to write an endorsement letter. Some of these include endorsing or expressing support for a new bill, endorsing a student for an award, introducing and endorsing a politician, and endorsing a bid, just to mention a few. Writing endorsement letters for any of these scenarios will provide the information necessary to confirm the selected individual or item.

There are a few things you should keep in mind when writing endorsement letters. First of all, these are formal letters, and therefore they should have some professional approach. Use clear and specific language. Introduce yourself and give details about what you are endorsing. If you are endorsing a candidate for an award, for example, mention the award for which he/she is nominated. Mention how long you have known the candidate and the type of relationship you share. Clearly state the reasons behind your endorsement request. Make sure that the information you have provided is correct. End with an offer to answer any questions.

Letters to Citizens, Neighbors

Letters to citizens and neighbors are letters written to residents or natives of a certain town or city or to people who reside near or next door to the sender. These letters could be formal or informal depending on the sender and the content. For instance, a local government official may write an inform letter to notify citizens of a major security alert in their area of residence. In this case, this will be a formal letter. In other instances, a person may write to invite his/her neighbors to a house party, to offer condolences, to say thank you, or even to apologize. In such situations, the letters are informal and usually have a casual tone.

The best letters to citizens and neighbors are brief and carry only the intended message. State the purpose of your letter clearly in the introductory paragraph so that the recipient can have an idea of what the letter is about. Convey your message and provide any other information you feel might be important to the recipient. End the letter positively and thank the recipient for his/her time, wishing him/her well. If your letter is formal, your full name and signature will be required.

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