GUIDELINES

  1. Your letter should deal with the issue tactically. It is important to maintain a congenial relationship as you intend to continue to work with them. Use a firm but respectful tone. Do not mention that you would resort to legal measures unless other resolutions seem to fail.
  2. Mention the facts about the issue.
  3. Support your concern by referring to documents like invoices, receipts or agreements.
  4. Mention how you expect to deal with the issue. Include the course of action you have planned.
  5. Express your confidence in the reader about resolving the issue. End on a positive note.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

I have often seen your pet dog running wild through the streets, and from personal experience know how difficult it can be to keep a dog confined to a yard. The dog though does cause a fair amount of destruction when he gets loose, newspapers are eaten, and dog mess left all over gardens and yards.

As your neighbor, I have no wish to call in council officials, and if you only need help in making sure that your dog cannot escape then, please let me know, and I would gladly give you a hand.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -