1. Refer to previous letter of acceptance sent.
  2. Give a brief message of thanks for the acceptance.
  3. Add pieces of information which are important.
  4. End with a positive note or comment.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I have received your acceptance to the offer I have sent you. I am happy that we have come to an agreement which will be beneficial to the both of us.

Here are some things which we still need to smooth out a bit for the agreement to be just right.

(put in some clarifications and points, if any)

I look forward to meeting up with you again to discuss further in detail about the agreement we have made.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -