1. Writing a thank you message is an attitude that will give you returns in kindness. Write it shortly and genuinely. Suggest to give back if you want to do so.
  2. Tell the reader that you appreciate the data you received.
  3. Inform him or her how helpful the information is or how it will be useful for you.
  4. End with it positively. If necessary and possible, suggest to give him or her back the favor in some way.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Your passing on of the data about the computer specifications was much appreciated. I am sure that the information you have given us will ensure that the conventional machines are purchased. Working with you has been a great experience, and I hope to work with you again in the future. Please call if there is anything I can do for you.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -