GUIDELINES

  1. This letter of thanks is a favor that boosts kindness. Write it shortly, straightforward and genuine.
  2. Communicate your gratitude for his or her response.
  3. Point out how his or her action helps you or how you look forward to it.
  4. End the letter positively.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

I would like to take this opportunity to answer the questions you raised in response to my proposal. I have enclosed some detailed answers and hoped that you would take the time to review them.

I appreciate the chance you have given me to gain some business from your company and greatly look forward to a good working relationship. I will call later in the week to arrange a suitable time to meet again.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -