GUIDELINES
- Sometimes when a customer is not making his/her payments, the only way to collect the amount is to offer an alternate plan. Make sure that the client finds the new payment method suitable for him/her.
- Appreciate the customer for doing business with you.
- Tell the reader that you comprehend his/her difficulty in depositing the payment for now.
- Propose a different method or schedule of payment.
- Ask the reader to respond.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
It has been a pleasure for me to do business with you for over a year now. However, I have noticed that your lease payments have not been made on time for the past three months. Instead of payments on the 5th of each month, I have been receiving them on the 10th. While I am glad that there is still some regularity to the payments, I also wanted to ask if you would like to move the payment date to the 10th for the rest of the year. Please contact me at 434-3434 to confirm. While there is not a problem with this arrangement, I do want to make sure that this is clarified, so I can also plan my payment schedules accordingly. Thank you very much!
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample letter to suggest an alternate payment schedule.
Further things to consider when writing suggestion letters to business partners
Suggestion Letters
Suggestion letters are letters written to give an option, recommend something or give a point of view on an issue. A suggestion letter can be written to either request for a suggestion or give a suggestion requested for. The letter can be formal or informal based on the setting. In a business setting the letter should be formal and professional while in a personal or private setting the letter can be informal and casual. A suggestion letter should be sent promptly and should provide the best advice to help the recipient solve the issue at hand.
When writing suggestion letters, you need to be genuine. State that the opinion you are giving is up to the best of your knowledge. If you have given any suggestions successfully in the past, this is a great opportunity to refer to the effectiveness of those suggestions. Be courteous and assure the recipient that you have carefully analyzed the situation and that the given recommendation is the best solution or settlement. Do not forget to mention any potential benefits of the given recommendation. Be polite and maintain a soft tone. Conclude by asking the recipient to contact you in case of any queries.
Letters to Business Partners
Letters to business partners are letters you write to people with whom you have some degree of involvement with their business dealings. A business partnership is a legal relationship formed when two or more people agree to run a business together are co-owners. When you make such a partnership, you need to write a letter to your business partners to convey your message clearly and strongly, and to keep a legal record of the partnership. The letter should be formal and must contain the partnership offer, names of all the business partners, and the terms and conditions of the partnership.
Letters to business partners should be written with a professional tone. They should conform to all the accepted business letters standards. State the purpose of the letter. Give all the necessary details regarding the partnership as outlined in the contract. Include the name and title of the recipient. Employ the appropriate formal salutations and closings. State the date clearly and mention any document that is enclosed with the letter. Close the letter on a positive note and sign it off with your name and title. Letters to business partners should be printed on the company's letterhead.
These articles may interest you
