GUIDELINES
- You should propose some changes in the contract if you don't agree to some of the terms. Remember that the agreement isn't definite. So, you should try to negotiate for better terms. Your tone should be positive because a negative tone will make the reader reject your suggestion.
- Start directly by stating that you need a few changes in the agreement. Be specific while mentioning your reasons for making this request. Go into details if necessary.
- Tell the reader what changes you want. If it's possible, offer something in return for considering your suggestion.
- Ask the reader to respond and mention the action you will take afterward.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Before anything else, I would like to thank you for all of the work you have done on the contract you sent me. I have gone through it and have found most of the provisions to be beneficial to all the parties involved. I would, however, like to clarify a point that was made in the first part of the section on compensation. There is nothing wrong with it per se, but I feel that the phrasing may be too vague and can cause some disputes in the future. As such, I would like to suggest that we revise it so that it explicitly states that there is a 10-hour weekly limit for overtime work, and anything that goes beyond that cannot be included in the regular computation for overtime pay.
Please let me know what you think about this. I look forward to your reply, as well as to finalizing the contract at the soonest possible time.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample letter to suggest a change provisions of a contract.
Further things to consider when writing suggestion letters to business partners
Suggestion Letters
Suggestion letters are letters written to give an option, recommend something or give a point of view on an issue. A suggestion letter can be written to either request for a suggestion or give a suggestion requested for. The letter can be formal or informal based on the setting. In a business setting the letter should be formal and professional while in a personal or private setting the letter can be informal and casual. A suggestion letter should be sent promptly and should provide the best advice to help the recipient solve the issue at hand.
When writing suggestion letters, you need to be genuine. State that the opinion you are giving is up to the best of your knowledge. If you have given any suggestions successfully in the past, this is a great opportunity to refer to the effectiveness of those suggestions. Be courteous and assure the recipient that you have carefully analyzed the situation and that the given recommendation is the best solution or settlement. Do not forget to mention any potential benefits of the given recommendation. Be polite and maintain a soft tone. Conclude by asking the recipient to contact you in case of any queries.
Letters to Business Partners
Letters to business partners are letters you write to people with whom you have some degree of involvement with their business dealings. A business partnership is a legal relationship formed when two or more people agree to run a business together are co-owners. When you make such a partnership, you need to write a letter to your business partners to convey your message clearly and strongly, and to keep a legal record of the partnership. The letter should be formal and must contain the partnership offer, names of all the business partners, and the terms and conditions of the partnership.
Letters to business partners should be written with a professional tone. They should conform to all the accepted business letters standards. State the purpose of the letter. Give all the necessary details regarding the partnership as outlined in the contract. Include the name and title of the recipient. Employ the appropriate formal salutations and closings. State the date clearly and mention any document that is enclosed with the letter. Close the letter on a positive note and sign it off with your name and title. Letters to business partners should be printed on the company's letterhead.
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