GUIDELINES

  1. The reader already knows the information. So confirm the same with a brief mention of required information or instructions.
  2. Mention that the promotion, transfer, or relocation is confirmed.
  3. State the date from when the change would come into effect.
  4. Also, mention any required instructions or relevant information.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

We are very pleased with the progress we are making with regards to closing the deal on the partnership of our respective firms. To move forward with this, I would like to request a meeting over dinner on Wednesday, at 7:00 pm in Greco's.

Please give my assistant a call at 333-3333 to confirm your attendance or if you have any questions. I look forward to going through the final stages of our partnership so we can begin to work together.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -