GUIDELINES

  1. The reader already knows the information. So confirm the same with a brief mention of required information or instructions.
  2. Mention that the promotion, transfer, or relocation is confirmed.
  3. State the date from when the change would come into effect.
  4. Also, mention any required instructions or relevant information.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

Thank you for agreeing to see me this Wednesday at 9:00 am. I have a few suggestions regarding the new design for our office, which I would like to run by you. I believe that the ideas I have may bring about positive changes in our work environment. I look forward to sharing them with you.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -