GUIDELINES

  1. This is a brief and formal letter to confirm the earlier discussion.
  2. Reiterate the communication you had with the reader in the previous meet. The reader would convey any misunderstandings.
  3. Include any details about the information as required. Mention any constraints that may lead to the change in this agreement.
  4. End with necessary requests or comments.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

The Accounting Office, through this memo, would like to confirm that we are in agreement regarding the stipulations that you have presented regarding the about Mr. Lawrence Amber's back pay. Once we have released this to him, we understand that we no longer are in charge for any other monetary benefits that the company decides to award to him and that this responsibility will fall upon your office.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -