- This is a brief and formal letter to confirm the earlier discussion.
- Reiterate the communication you had with the reader in the previous meet. The reader would convey any misunderstandings.
- Include any details about the information as required. Mention any constraints that may lead to the change in this agreement.
- End with necessary requests or comments.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
The Accounting Office, through this memo, would like to confirm that we are in agreement regarding the stipulations that you have presented regarding the about Mr. Lawrence Amber's back pay. Once we have released this to him, we understand that we no longer are in charge for any other monetary benefits that the company decides to award to him and that this responsibility will fall upon your office.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample letter to confirm a business agreement.
Further things to consider when writing agreement letters to business partners
Agreement letters are letters written between two parties (one that renders a service and a second party, who accepts the service) to highlight the terms and conditions of the offered service. Such letters can be between an employer and employee, customer and vendor, contractor and company, two companies, etc. They can be used to outline job conditions between an employer and a new employee, for an independent contractor or vendor who is providing the company with various services, to confirm verbal agreement between two people, and much more. Since the terms and expectations are well stated in agreement letters, these letters are meant to protect both parties legally.
Most agreement letters are formal; hence they should be treated as such. However, depending on the form of agreement the letters can sometimes be informal. Regardless, all agreement letters must be simple and direct, and both parties should fully understand the content in the first reading itself. Make sure to include all the information about the agreement. Reiterate the key points of concern or anything that is unclear about the agreement. In order to bind both parties legally, agreement letters require signatures for both parties.
Letters to Business Partners
Letters to business partners are letters you write to people with whom you have some degree of involvement with their business dealings. A business partnership is a legal relationship formed when two or more people agree to run a business together are co-owners. When you make such a partnership, you need to write a letter to your business partners to convey your message clearly and strongly, and to keep a legal record of the partnership. The letter should be formal and must contain the partnership offer, names of all the business partners, and the terms and conditions of the partnership.
Letters to business partners should be written with a professional tone. They should conform to all the accepted business letters standards. State the purpose of the letter. Give all the necessary details regarding the partnership as outlined in the contract. Include the name and title of the recipient. Employ the appropriate formal salutations and closings. State the date clearly and mention any document that is enclosed with the letter. Close the letter on a positive note and sign it off with your name and title. Letters to business partners should be printed on the company's letterhead.