Respond negatively to a proposal - letter example


  1. The reader has the right to be informed why his or her advice is rejected. However, a long letter is not needed. Explain only an adequate reason in order to ensure the reader that you have read and considered his or her advice, but clearly state that you cannot apply it this time. Do not forget to thank him or her for his or her suggestion.
  2. Analyze the advice thoroughly that the reader has given you, this is to ensure him or her that you considered his or her suggestion. Tell him that, unfortunately, there are still conditions that you have to reevaluate.
  3. Acknowledge the reader for giving hi or her advice.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I have read your proposal that we hire a new accounting clerk for our accounting department. I do understand that we are swamped with work from time to time. However, this plan is not feasible at present. Our given budget will not allocate for another staff. Nevertheless, we will look this up after a few months and see if we can request for a budget increase that can allocate for additional staff. Thank you for your excellent ideas.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Respond negatively to a proposal - letter example.

Further things to consider when writing suggestion letters to business partners

Suggestion Letters

Suggestion letters are letters written to give an option, recommend something or give a point of view on an issue. A suggestion letter can be written to either request for a suggestion or give a suggestion requested for. The letter can be formal or informal based on the setting. In a business setting the letter should be formal and professional while in a personal or private setting the letter can be informal and casual. A suggestion letter should be sent promptly and should provide the best advice to help the recipient solve the issue at hand.

When writing suggestion letters, you need to be genuine. State that the opinion you are giving is up to the best of your knowledge. If you have given any suggestions successfully in the past, this is a great opportunity to refer to the effectiveness of those suggestions. Be courteous and assure the recipient that you have carefully analyzed the situation and that the given recommendation is the best solution or settlement. Do not forget to mention any potential benefits of the given recommendation. Be polite and maintain a soft tone. Conclude by asking the recipient to contact you in case of any queries.

Letters to Business Partners

Letters to business partners are letters you write to people with whom you have some degree of involvement with their business dealings. A business partnership is a legal relationship formed when two or more people agree to run a business together are co-owners. When you make such a partnership, you need to write a letter to your business partners to convey your message clearly and strongly, and to keep a legal record of the partnership. The letter should be formal and must contain the partnership offer, names of all the business partners, and the terms and conditions of the partnership.

Letters to business partners should be written with a professional tone. They should conform to all the accepted business letters standards. State the purpose of the letter. Give all the necessary details regarding the partnership as outlined in the contract. Include the name and title of the recipient. Employ the appropriate formal salutations and closings. State the date clearly and mention any document that is enclosed with the letter. Close the letter on a positive note and sign it off with your name and title. Letters to business partners should be printed on the company's letterhead.

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