GUIDELINES

  1. The reasons to write a letter to your creditor may vary. You might only want to inform a creditor that you have canceled payment because the check did not reach his/her office. If that's not the case, notify a creditor that you have stopped payment because you did not receive the goods or services you were expecting. Whatever the reason, your tone should be formal and courteous.
  2. State the check number, amount and the date you sent it.
  3. Inform the reader about the second check you sent if it seems appropriate. Do mention the check number and the amount.
  4. Notify the company that you stopped payment on the first check and indicate the reason too. If you haven't stopped payment, say that too along with the reason for not doing so.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

I sent Zen Corporation a check, #453, for $150.00 on March 15. However, I received a past due notice from you two days ago, and so I verified with the bank and found out that the said check was not presented for payment. It was likely lost. I canceled payment on the early check I issued, and in its stead, I am sending you another check, #454, for $150.00.

I apologize for the delay, and I am happy doing business with your company.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -