GUIDELINES
- The reasons to write a letter to your creditor may vary. You might only want to inform a creditor that you have canceled payment because the check did not reach his/her office. If that's not the case, notify a creditor that you have stopped payment because you did not receive the goods or services you were expecting. Whatever the reason, your tone should be formal and courteous.
- State the check number, amount and the date you sent it.
- Inform the reader about the second check you sent if it seems appropriate. Do mention the check number and the amount.
- Notify the company that you stopped payment on the first check and indicate the reason too. If you haven't stopped payment, say that too along with the reason for not doing so.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I sent Zen Corporation a check, #453, for $150.00 on March 15. However, I received a past due notice from you two days ago, and so I verified with the bank and found out that the said check was not presented for payment. It was likely lost. I canceled payment on the early check I issued, and in its stead, I am sending you another check, #454, for $150.00.
I apologize for the delay, and I am happy doing business with your company.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Notify payment stopped due to lost check sample letter.
Further things to consider when writing notify letters to business partners
Notify Letters
Notify letters are letters sent to inform others about something important. These can be to notify someone of a lawsuit that has been filed against him/her, to inform a home owner that you are planning to move out, or to let various entities know that you have legally changed your name. Notify letters can also be used by companies to inform employees about changes in the company policy or to inform customers about the company's new location. In some cases, these letters have been used by employees prior to their resignation to inform employers that they (employees) will be leaving the company.
When writing notify letters, you need to be clear and direct to the point to avoid confusion. Clearly state the purpose of your letter. Ensure that the tone of the letter matches the announcement. If you are notifying the recipient about a demise, for instance, use a sensitive and empathetic tone. Conclude the letter on a positive note. It is worth noting that some notify letters such as those notifying moving out of rented property or leaving a company should be sent several days in advance. Those about legal matters should bear the necessary signature.
Letters to Business Partners
Letters to business partners are letters you write to people with whom you have some degree of involvement with their business dealings. A business partnership is a legal relationship formed when two or more people agree to run a business together are co-owners. When you make such a partnership, you need to write a letter to your business partners to convey your message clearly and strongly, and to keep a legal record of the partnership. The letter should be formal and must contain the partnership offer, names of all the business partners, and the terms and conditions of the partnership.
Letters to business partners should be written with a professional tone. They should conform to all the accepted business letters standards. State the purpose of the letter. Give all the necessary details regarding the partnership as outlined in the contract. Include the name and title of the recipient. Employ the appropriate formal salutations and closings. State the date clearly and mention any document that is enclosed with the letter. Close the letter on a positive note and sign it off with your name and title. Letters to business partners should be printed on the company's letterhead.
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