1. Write in a pretty formal manner.
  2. Put down the appointment of the person as the (position) of a certain committee.
  3. Include the reasons why he or she was chosen to fill such a position.
  4. End in a positive and uplifting tone.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

We are happy to inform you that you have been selected to be the leader of our new committee in charge of the May fair.

We feel as if you are the best person for this position since you have time and again proven yourself to be a reliable and responsible member of our council.

We wish you all the best in handling this new responsibility. We know you will do great!


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -