1. Inform the receiver that the proposal has been approved.
  2. Confirm and or look over the details of the proposal once more.
  3. Inform the receiver of the next steps to be employed.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I am happy to announce that our Board of Trustees have looked over your proposal and have decided upon implementing it as soon as possible.

There are a few things, however, which need a bit of clarification such as

After the Board has received your response to this letter, your proposal will be implemented immediately.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -