GUIDELINES

  1. This is a brief and formal letter to confirm the earlier discussion.
  2. Reiterate the communication you had with the reader in the previous meet. The reader would convey any misunderstandings.
  3. Include any details about the information as required. Mention any constraints that may lead to the change in this agreement.
  4. End with necessary requests or comments.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

Congratulations! Our head office has decided to award you with the Jameson Contract. Following the terms that were agreed upon during the bidding process, we have attached the budget we are awarding your team to complete the project. Along with this is a copy of our county's auditing standards, which I believe you will need. Should there be anything else that you require from us, please do not hesitate to call me. We look forward to the success of this project with you.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Letter confirming the terms of a business contract.

Further things to consider when writing agreement letters to business partners

Agreement Letters

Agreement letters are letters written between two parties (one that renders a service and a second party, who accepts the service) to highlight the terms and conditions of the offered service. Such letters can be between an employer and employee, customer and vendor, contractor and company, two companies, etc. They can be used to outline job conditions between an employer and a new employee, for an independent contractor or vendor who is providing the company with various services, to confirm verbal agreement between two people, and much more. Since the terms and expectations are well stated in agreement letters, these letters are meant to protect both parties legally.

Most agreement letters are formal; hence they should be treated as such. However, depending on the form of agreement the letters can sometimes be informal. Regardless, all agreement letters must be simple and direct, and both parties should fully understand the content in the first reading itself. Make sure to include all the information about the agreement. Reiterate the key points of concern or anything that is unclear about the agreement. In order to bind both parties legally, agreement letters require signatures for both parties.

Letters to Business Partners

Letters to business partners are letters you write to people with whom you have some degree of involvement with their business dealings. A business partnership is a legal relationship formed when two or more people agree to run a business together are co-owners. When you make such a partnership, you need to write a letter to your business partners to convey your message clearly and strongly, and to keep a legal record of the partnership. The letter should be formal and must contain the partnership offer, names of all the business partners, and the terms and conditions of the partnership.

Letters to business partners should be written with a professional tone. They should conform to all the accepted business letters standards. State the purpose of the letter. Give all the necessary details regarding the partnership as outlined in the contract. Include the name and title of the recipient. Employ the appropriate formal salutations and closings. State the date clearly and mention any document that is enclosed with the letter. Close the letter on a positive note and sign it off with your name and title. Letters to business partners should be printed on the company's letterhead.

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