1. This is a brief and formal letter to confirm the earlier discussion.
  2. Reiterate the communication you had with the reader in the previous meet. The reader would convey any misunderstandings.
  3. Include any details about the information as required. Mention any constraints that may lead to the change in this agreement.
  4. End with necessary requests or comments.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Congratulations! Our head office has decided to award you with the Jameson Contract. Following the terms that were agreed upon during the bidding process, we have attached the budget we are awarding your team to complete the project. Along with this is a copy of our county's auditing standards, which I believe you will need. Should there be anything else that you require from us, please do not hesitate to call me. We look forward to the success of this project with you.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -