1. Keep your acceptance letter to an invitation brief. Your tone should be enthusiastic while you repeat the details of the request.
  2. Thank the reader for inviting you.
  3. Repeat the important details of the meeting, such as time, date and place.
  4. Tell the reader that you will be there.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I acknowledge the receipt of your invite to meet up with you and your team members. Going over the details again, I shall join you at the Le Meridian Hotel at 10:30 a.m., July 30. There are some many things we need to cover during our meeting. Look forward to our meeting.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -