GUIDELINES

  1. Considering that the event is a cheerful activity, the invitation letter must mirror the positive vibe. Clearly indicate to the reader if their presence is required and include those who are invited.
  2. Make use of the invitation to give details about the event such as its date, time, and place. You may also opt to include the name of the other attendees. You can also expound the details about the objectives of the activity: to honor someone, to celebrate the anniversary, to introduce a product or service and others.
  3. Indicate if foods will be served or nor.
  4. Show your joy and ask for a reply on or before a given date.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

It's time to get your dancing shoes on.

THE HUNTER FREE SUMMER CONCERT RETURNS

We have had such a positive response to previous concerns that this year we have moved to a bigger venue. The venue this year will be the York Sports Stadium where everyone has plenty of space to dance or to sit and enjoy the live music. There will be plenty of vendors on hand to provide all of your refreshment needs, and there will be a lot to see and do between the songs.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Invitation to an informal business event.

Further things to consider when writing invitation letters to business partners

Invitation Letters

Invitation letters are letters you write to request people to meetings, formal occasions, or events. As the name suggests, the first and primary purpose of invitation letters is to request the presence of the recipient and the second is to confirm that the recipient will be present. Although invitation letters are mostly used to invite people to social events, they can also be used when applying for visas. Depending on the event, these letters can be formal or informal. Regardless, all invitation letters must be sent in advance to give the recipient enough time to respond or plan ahead.

Great invitation letters are brief and easy to understand. Start by introducing yourself and write a sentence or two about the host. Provide the necessary information regarding the event such as the date and time of the event, venue, dress code, how to accept or decline the invitation, etc. Mention some of the activities that would be taking place during the event and which ones the recipient would be taking part in if any. Provide your contact details in case the recipient needs further information. End by expressing anticipation of the recipient's attendance to the event.

Letters to Business Partners

Letters to business partners are letters you write to people with whom you have some degree of involvement with their business dealings. A business partnership is a legal relationship formed when two or more people agree to run a business together are co-owners. When you make such a partnership, you need to write a letter to your business partners to convey your message clearly and strongly, and to keep a legal record of the partnership. The letter should be formal and must contain the partnership offer, names of all the business partners, and the terms and conditions of the partnership.

Letters to business partners should be written with a professional tone. They should conform to all the accepted business letters standards. State the purpose of the letter. Give all the necessary details regarding the partnership as outlined in the contract. Include the name and title of the recipient. Employ the appropriate formal salutations and closings. State the date clearly and mention any document that is enclosed with the letter. Close the letter on a positive note and sign it off with your name and title. Letters to business partners should be printed on the company's letterhead.

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