GUIDELINES

  1. Considering that the event is a cheerful activity, the invitation letter must mirror the positive vibe. Clearly indicate to the reader if their presence is required and include those who are invited.
  2. Make use of the invitation to give details about the event such as its date, time, and place. You may also opt to include the name of the other attendees. You can also expound the details about the objectives of the activity: to honor someone, to celebrate the anniversary, to introduce a product or service and others.
  3. Indicate if foods will be served or nor.
  4. Show your joy and ask for a reply on or before a given date.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

It's time to get your dancing shoes on.

THE HUNTER FREE SUMMER CONCERT RETURNS

We have had such a positive response to previous concerns that this year we have moved to a bigger venue. The venue this year will be the York Sports Stadium where everyone has plenty of space to dance or to sit and enjoy the live music. There will be plenty of vendors on hand to provide all of your refreshment needs, and there will be a lot to see and do between the songs.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -