GUIDELINES

  1. It's necessary that you apologize for the missed deadline. Your tone should be respectful because of the inconvenience you have caused. Your focus should be on the actions you have taken to compensate for the deadline you missed. You can improve your image by apologizing and adopting an affirmative action.
  2. Start your letter with a simple apology.
  3. Write about the actions you have taken to make up for the missed deadline. Explain your situation but do not excuse your delay. Express your resolution to remedy the situation.
  4. Finally, thank the reader for understanding your situation. Tell him/her that this business relationship is important for you. Reaffirm that this won't happen again.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

I am enclosing my response to the Feb 10 survey. I am sorry that I missed the deadline for Feb8th. I had been very busy with the school kids all this time as they just came back in the new session. Although I could not do it on time, still I have tried to answer it to the best of my integrity. I hope you would be able to use this.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Example letter apologizing for a missed deadline.

Further things to consider when writing apology letters to business partners

Apology Letters

Apology letters are letters written to express regret towards a past occurrence or action. Simply put, apology letters are a way of putting down in words how you feel about a negative action and trying to make a positive impact on it. A great apology letter can repair your reputation and strengthen your connections. It might be that you have wronged a client or a customer, a professional situation in the workplace has not turned out as you expected, or you have done something terrible to your friend. You want to say sorry about these situations and salvage your relationship, so an apology letter is the greatest way to do this.

Apology letters should be written and sent immediately after the mistake has happened to show that you truly value your relationship with the other person. Begin the letter by stating how sorry you are, admit that you made a mistake, and take responsibility. Try to solve the issue and give suggestions on how you are going to do this. Assure the other party that the incident will not happen again in the future. Apologize again to the end and close the letter with a positive note.

Letters to Business Partners

Letters to business partners are letters you write to people with whom you have some degree of involvement with their business dealings. A business partnership is a legal relationship formed when two or more people agree to run a business together are co-owners. When you make such a partnership, you need to write a letter to your business partners to convey your message clearly and strongly, and to keep a legal record of the partnership. The letter should be formal and must contain the partnership offer, names of all the business partners, and the terms and conditions of the partnership.

Letters to business partners should be written with a professional tone. They should conform to all the accepted business letters standards. State the purpose of the letter. Give all the necessary details regarding the partnership as outlined in the contract. Include the name and title of the recipient. Employ the appropriate formal salutations and closings. State the date clearly and mention any document that is enclosed with the letter. Close the letter on a positive note and sign it off with your name and title. Letters to business partners should be printed on the company's letterhead.

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