1. It's necessary that you apologize for the missed deadline. Your tone should be respectful because of the inconvenience you have caused. Your focus should be on the actions you have taken to compensate for the deadline you missed. You can improve your image by apologizing and adopting an affirmative action.
  2. Start your letter with a simple apology.
  3. Write about the actions you have taken to make up for the missed deadline. Explain your situation but do not excuse your delay. Express your resolution to remedy the situation.
  4. Finally, thank the reader for understanding your situation. Tell him/her that this business relationship is important for you. Reaffirm that this won't happen again.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I am enclosing my response to the Feb 10 survey. I am sorry that I missed the deadline for Feb8th. I had been very busy with the school kids all this time as they just came back in the new session. Although I could not do it on time, still I have tried to answer it to the best of my integrity. I hope you would be able to use this.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -