1. In this letter, you are going to ask a colleague for a favor, but it is more formal in nature. Even if you work in the same company or attended a meeting with him/her, the reader might not know you. So, if you think that the reader doesn't know you, introduce yourself first. Then discuss the purpose of this letter.
  2. Introduce yourself if you think it's necessary.
  3. Explain why you need the reader's help.
  4. Then request the reader to assist you. State the specifics clearly.
  5. Finally, ask the reader to answer your letter or to cooperate with you.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

First of all, allow me to express my gratitude for all of the help you have extended in the past. Right now, we have a case concerning an employee who needs to undergo disciplinary action. The nature of the case makes it difficult for our team to handle this alone. Could you please come in for a consultation session within this week? Your advice will certainly be very helpful in resolving this difficult situation. Thank you very much!


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -