1. This letter has a short message with a positive approach. But it is competent enough to nurture relationships.
  2. Declare the authorization.
  3. Detail the process or affirm the procedure.
  4. Brief about the following procedure.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Thank you for submitting your recommendations for improvement. We found your suggestions both innovative and relevant and would like you to proceed with the main project you proposed. Feel free to form your team as you see fit, but do remember that we will be expecting weekly progress updates. If we can help you with anything, do let us know as well.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -