- Express appreciation to the customer for purchasing from your company.
- Confirm the order details, including the time, date and the list of items.
- Let the customer know how long they have to wait for their items.
- Indicate whether or not the customer can reply to your message.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Thank you for ordering this month's featured item.
This serves to confirm your order placed via [website name], on [insert date], at [time]. Below is the list of the items you purchased.
Expect your order to arrive in two to three weeks.
This message is automatically generated. Please do not reply.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Thank you for your order letter.
Further things to consider when writing order letters to business partners
Order letters are letters written by potential buyers to sellers requesting them to deliver goods or by sellers to potential buyers to assign goods. An order letter is usually written after a buyer has gathered all the necessary information about the desired goods including the price, quality, and terms of sale. In the modern times, companies supply printed purchase order forms to potential buyers to make the process of placing orders easier. These forms usually outline the merchandise details such as the price, quantity, mode of payment, address of the location where the merchandise should be delivered, requested delivery date, etc. In the absence of printed purchase order forms, order letters are written.
Order letters are formal and should reflect all the aspects of the placed order. Make it known to the recipient that this is an order letter. Provide the necessary details such as the products description, quantities, and agreed price. Include the delivery date as well as late delivery clauses. Make sure to pen down the terms and conditions of the purchase. Maintain a professional tone. Close on a positive note and address the letter to the person responsible for carrying out the order execution.
Letters to Business Partners
Letters to business partners are letters you write to people with whom you have some degree of involvement with their business dealings. A business partnership is a legal relationship formed when two or more people agree to run a business together are co-owners. When you make such a partnership, you need to write a letter to your business partners to convey your message clearly and strongly, and to keep a legal record of the partnership. The letter should be formal and must contain the partnership offer, names of all the business partners, and the terms and conditions of the partnership.
Letters to business partners should be written with a professional tone. They should conform to all the accepted business letters standards. State the purpose of the letter. Give all the necessary details regarding the partnership as outlined in the contract. Include the name and title of the recipient. Employ the appropriate formal salutations and closings. State the date clearly and mention any document that is enclosed with the letter. Close the letter on a positive note and sign it off with your name and title. Letters to business partners should be printed on the company's letterhead.