1. Express thanks for choosing your company
  2. Thank them for their business and encourage them to do more business with you.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Thank you very much for choosing us for your accommodation needs. It is my hope that you and your staff members enjoyed your stay at the hotel and that you didn't have a hard time or encounter any problems. We strive to ensure that all our client are satisfied.

We are sincerely thankful for your business and for the trust you have bestowed upon us. It was a pleasure serving your company, and I hope we will be doing more business in future.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -