GUIDELINES

  1. Thank them for choosing you for the business.
  2. Show how satisfaction of customers' needs is your priority.
  3. Express thanks again.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

Thank you so much for trusting us to be your source of top quality fabric for your staff uniforms.

We are proud to inform you that you have joined our long list of satisfied customers. We strive to ensure that our clients' needs are satisfied to the maximum.

Once again, thank you for your business. Please do not hesitate to contact us or drop by at our offices if you experience any problems. I look forward to more business with you in the future.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -