GUIDELINES

  1. Introduce the subject.
  2. State the purpose of the letter and extra information, if appropriate.
  3. End by thanking the reader for his attention.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

I am writing this letter to update you about the order I had placed on 30 November 2015.

I had ordered for 25 ovens and had received all within the time stipulated by your company. The ovens were in good condition too.

Thank you for your attention in this matter.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -