- Introduce the subject.
- State the purpose of the letter and extra information, if appropriate.
- End by thanking the reader for his attention.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I am writing this letter to update you about the order I had placed on 30 November 2015.
I had ordered for 25 ovens and had received all within the time stipulated by your company. The ovens were in good condition too.
Thank you for your attention in this matter.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Further things to consider when writing business letters to business partners
Business letters are letters written from one company to another, or from such organizations to its clients, customers, and other external parties. They are usually a formal type of paper communication that follows an established format. The overall style of the letters and the writing approach depend on the relationship the sender maintains with the recipient. In most companies, business letters are used to introduce a business or offer a business deal to another company. They are also used to accept or deny an offer, introduce new schemes for customers, extend business contracts and cancel a business deal.
Business letters should be written in a professional tone and style. The basic format of any business letter includes the date, information about the sender and the recipient, salutation, the body consisting of a few clear, concise yet detailed paragraphs, a closing, the sender's signature, name, title, and contact information, and a list of enclosures (if necessary). The purpose of the letter must be stated early in the letter to avoid miscommunications. The letter must also be polite even if you are writing with a concern or complaint.
Letters to Business Partners
Letters to business partners are letters you write to people with whom you have some degree of involvement with their business dealings. A business partnership is a legal relationship formed when two or more people agree to run a business together are co-owners. When you make such a partnership, you need to write a letter to your business partners to convey your message clearly and strongly, and to keep a legal record of the partnership. The letter should be formal and must contain the partnership offer, names of all the business partners, and the terms and conditions of the partnership.
Letters to business partners should be written with a professional tone. They should conform to all the accepted business letters standards. State the purpose of the letter. Give all the necessary details regarding the partnership as outlined in the contract. Include the name and title of the recipient. Employ the appropriate formal salutations and closings. State the date clearly and mention any document that is enclosed with the letter. Close the letter on a positive note and sign it off with your name and title. Letters to business partners should be printed on the company's letterhead.