1. Mention the last time you met/spoke and the subject of the meeting.
  2. Explain the reason you are writing the letter.
  3. Thank the reader.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

It was a pleasure speaking to you on Wednesday about the order for the machines.

I mean to follow up on the delivery and when can we expect the installation.

I am sure you will deliver as committed and provide the best of your service. Thank you.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -