1. Begin by letting the reader know why you are writing this letter.
  2. Inform essential details of the subject.
  3. End by thanking the reader for his attention.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Being one of our valued customers, we wish to inform you about the change of location of our office.

We have moved to [mention the new address]. Being on the same premises as our storage unit, it will increase our efficiency and help serve you better.

Thank you for your attention and wish you a pleasant day.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -