1. Confirm your presence at the meeting. Confirm the time, date and location.
  2. Mention any relevant details if required.
  3. End on a positive note.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I confirm my presence at the meeting scheduled for the 12 November 2015 at 2.30pm at The Mariott.

My partner, [name] will go with meme so any detailed discussion can take place immediately.

I am sure this meeting will be fruitful and beneficial to both our organizations.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -