1. Refer to the last meeting you had with the client.
  2. Mention the details for which you are following up.
  3. Add any particular notes and end with a thoughtful comment.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

It was a pleasure meeting you last week at your office.

I mean to follow up on the takeover details that your office was supposed to send to mine for further course of action.

Please do confirm by when we will receive these to head for closure. Have a pleasant week ahead.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -