GUIDELINES

  1. Write a brief but polite letter informing about the cancellation of your account. Cancelling your account may hamper your future business dealing with the company. So be cautious about your words.
  2. State the reason for cancellation of your account.
  3. Mention an alternative plan to pay off the account.
  4. Conclude with a polite note.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

Because of new issues, I am closing my account. In records, my account has $400 in arrears. I will send a check within two days with the amount.

Thank you for the great service and I hope to open an account with you again later.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -