1. If you decide to cancel your participation, it would be an inconvenience caused. It may not be a loss of money. But it would be a courtesy to give an explanation for your withdrawal.
  2. Mention that you have decided to withdraw from participating. Explain your reason.
  3. Detail about the further course of action necessary.
  4. Conclude with a hopeful prospect.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

This letter is to inform you that my credit card was lost while I was traveling in Greece. I spoke to a Service Representative on the phone yesterday. She took down my information on my last purchase date and location.

Please cancel this card immediately! I would like to be issued a new card. If this is not possible, please let me know. I use this card for business and would, of course, like it replaced as soon as possible.

Thank you in advance. Have a lovely day.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -