GUIDELINES

  1. A letter of appreciation from someone whom you asked a favor to, shows that you are genuinely thankful for his or her actions. This kind of letter strengthens relationships. It can be short, as long as it is sincere.
  2. Tell the reader that you appreciate the favor asked.
  3. Explain that the favor was helpful on your side and your organization. 3. Close with a statement that anticipates a good, continuing relationship."
  4. End the letter with a positive remark, in order for your relationship not to end.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

Many thanks for the assistance you gave last weekend packaging up our priority deliveries. We were struggling and knew that our deadlines would have been missed without your help. All of you coming in on your days off showed what a great team you are, and with such colleagues I know that this firm will go from strength to strength. I never thought that I would have such dedicated employees working for me and feel blessed as a result.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -