1. Write your appreciation letter brief and genuine. This letter is not the right time to talk about a regrettable event.
  2. Tell the reader that you are thankful for the sympathy that he or she showed.
  3. If necessary, discuss how his expression was helpful for you.
  4. End with a statement of your gratitude or expectation for a future relationship.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I was touched to receive the letter from your staff upon the death of my father. Craig and I were always grateful for the care and attention that they continued to give him during those last weeks. Father enjoyed his time at the York Nursing home and made many friends amongst the staff and other residents. We know just how much he appreciated the warmth that was given to him and we thank you for that care and the kind words as well.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -