1. If you are not able to give a reliable recommendation, tell them your remorse feeling, and recommend someone else who will be more suitable for the position to do so. Don not write or give any degrading comments. Do not write or give personal opinions and statements unless they are meant to compliment or that will be useful to the candidate
  2. Provide a clear explanation so, in that way, you won'??t or somehow not provide the recommendation.
  3. Send him or her good luck.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Thank you for honoring me with your letter or recommendation request. I consider it a compliment that you would entrust me with an important task such as this.

Regrettably, at this time, it is not possible for me to help you. I feel you would better support your application with a letter from someone whose words would carry more weight and influence.

I am truly sorry that I am not able to assist you. I do, however, hope you are satisfied with your application and your future endeavors.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -