1. This letter must be written soon after the unfortunate incident. The offender must apologize for the wrong behavior in the letter. But you may be holding a responsible position as the youth leader or parent of the offender. Then, it makes sense to write an apology letter on behalf of the offender.
  2. Start with a direct apology.
  3. Make sure you acknowledge the inconvenience caused to the reader.
  4. State the necessary actions taken by you to rectify the error. You may consider offering some form of restitution or compensation.
  5. End on a positive note.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I apologize for the way the children were when you had to be their nanny last Saturday. I understand that must have been difficult for you. I am not sure what happened to them though John was not well this the next day, so it is possible that he was feeling restless. I have made them aware that if they repeat the same thing again, you would not be available for future sittings, and Grisham precisely became very sentimental. You are their heart winner.

John and Grisham have both promised to be good if you give us another chance. I hope to hear from you, whether you would like to take care of them in the future or not.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -