GUIDELINES

  1. The invitation letter often includes a talk about charity or fund-raising for the organization. Write the letter in a business-like or personal tone, based on your relationship with the client.
  2. Write the invitation letter and discuss the purpose of the activity's purpose, add necessary details such as the date, time, and place. You can also provide a list of the other participants that will attend the activity.
  3. Discuss why the activity of your organization is worth their help.
  4. Explain the value of their presence.
  5. Tell the invitee whether he is allowed to invite another person or if he or she won't be able to attend the event. If you don't clarify it, she or she might assume that the invitation is cannot be transferred.
  6. Show that you look forward to the success of the event and request for a reply on a particular date.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

The local Women in Distress Association is scheduled to hold a banquet on Monday, March 14, at 7:00 pm to raise funds for worthwhile local causes. Colin and I are both attending, and we would love it if you would agree to join us at our table. As you know, the Women in Distress Association does a lot of good work for women in need of help, especially those who suffer from domestic abuse.

I know that you have previously expressed an interest in helping the Association and would hope that you could be our guest. There will be several guest speakers during the night to talk about the issues. Tickets have been put at $500 per table of 7. Please let me know if you would care to join us, a response would be great if it could get to me by February 1.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -