GUIDELINES
- If something bad happens, write a letter as soon as possible. If you can't take full responsibility, then there is no point in apologizing. Your primary focus should be on the actions to make things right. Don't talk about a "damage plan". A sincere apology and remedial actions can patch up a damaged relationship. It is better to set a meeting and talk face to face. You can also send a handwritten note.
- Start your letter with a candid apology.
- Your tone should be caring. Acknowledge the reader's frustration. Tell them that you understand their situation.
- Express your regret for the mistake you made. Ask the reader to forgive you. If it is alright, talk about the actions you will take to make things right.
- End on a positive note or give hope to the reader, if it fits the situation.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I am sorry for the kind of distress I might have caused you in the last Saturday's part. In that part, I mistakenly revealed your coming session's plans to the people present there. I did not intend to do so, and I realize that it must have hurt you. You are my friend, and I would try to gain your trust again in the long run
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Apology letter example for revealing a future season's plan.
Further things to consider when writing apology letters to acquaintances
Apology Letters
Apology letters are letters written to express regret towards a past occurrence or action. Simply put, apology letters are a way of putting down in words how you feel about a negative action and trying to make a positive impact on it. A great apology letter can repair your reputation and strengthen your connections. It might be that you have wronged a client or a customer, a professional situation in the workplace has not turned out as you expected, or you have done something terrible to your friend. You want to say sorry about these situations and salvage your relationship, so an apology letter is the greatest way to do this.
Apology letters should be written and sent immediately after the mistake has happened to show that you truly value your relationship with the other person. Begin the letter by stating how sorry you are, admit that you made a mistake, and take responsibility. Try to solve the issue and give suggestions on how you are going to do this. Assure the other party that the incident will not happen again in the future. Apologize again to the end and close the letter with a positive note.
Letters to Acquaintances
Letters to acquaintances are letters you write to people that you know slightly, but who are not close friends. An acquaintance could be a colleague at work but whom you do not interact with on a regular basis, a person you went to school with but know little about him/her, or your Facebook contacts whom you interact with on a minor level. You could write a letter to this person to ask for a favor, invite him/her to a social event, or just pass some information. Although most people would opt for a social media message or text, a well-drafted letter will make the recipient see the seriousness of the matter and feel obliged to return the favor.
The best letters to acquaintances are warm, sweet, and friendly. Begin the letter with a proper salutation, based on your relationship with the recipient. State the purpose of the letter and be clear about what you want from the recipient. If you are asking him/her to do something for you, for instance, mention why you think he/she is the best person to get it done. Make the letter short and only provide the necessary details. Conclude on a positive note.
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