1. Mention the reason you are writing the letter
  2. Let the reader know you/ organization that requires the letter hasn't received it yet.
  3. Express the urgency of sending this message.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I am writing to follow-up on the letter of recommendation you were to send to my university for my application.

I checked with them, and they state that they haven't received the letter yet.

I request you to send this letter at the earliest to facilitate my admission.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -