- Ask for the appointment outright.
- Relate what the appointment is going to be about.
- Put in the necessary information such as the schedule if there is already one.
- End positively.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I am writing to you to ask for an appointment. I would like to discuss with you some of the terms which are involved in the contract which you have recently offered our company.
I hope that you can get back to me suggesting a schedule which is convenient for you. I wish that our contract can go ahead as planned.
I look forward to your reply.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Letter requesting a meeting. Sample letter.
Further things to consider when writing appointment letters to team members
Appointment letters are letters issued after offer letters as a guarantee of the given position or job in the company. In other words, appointment letters are legally binding documents that confirm that the company has offered the job or position to an employee and that he/she has accepted the terms in exchange for a salary. These letters confirm the details of the said position and the start date. Appointment letters are used to give details of what is expected of new employees and the roles they will play in the company.
Appointment letters must provide all the information necessary for employees to start working for the company. They should follow a basic outline to prevent any future discrepancies between the employer and the employees. Appointment letters ultimately serve as a contract, so remember to write formally stating the company's terms and conditions of employment. Express your interest and desire to appoint the reader as your employee. State all the important details including what the position or job entails and every detail surrounding it. Date and reference the letter properly for easy identification. At the end of the letter, remember to include the appropriate signature and contact information.
Letters to Team Members
Letters to team members are letters sent to people belonging to a specific group involved in striving to achieve a common goal. These could be appreciation letters to show gratitude and acknowledgment for the efforts of team members or motivation letters to offer encouragement. Communicating with the people who helped you achieve your goals is one of the most effective ways to strengthen your network and your work relationships. Everyone loves to be appreciated for his/her efforts and encouraged when the going gets tough. The best way to do this is to draft a letter to communicate your feelings.
Letters to team members can be informal as these are people whom you know pretty well. Begin by stating the objective of your letter. Go directly to the point and deliver your message. If you are writing to appreciate the team members' for outstanding performance, recognize the skills they used to achieve that performance. If the letter is meant to give motivation to the team, offer your encouragement assertively and in a sensitive tone. Avoid making negative comments directed to members who seem to be lagging behind. End the letter with a positive remark or a statement of encouragement.