Sample letter to transmit a rental agreement


  1. If you get an invitation or a request to make a bid or proposal, you will send a quote, proposal or bid. You will identify the contents of the package you sent in this letter. That's how the reader will know what to do with it.
  2. You should give the details of the context for your bid by specifying the invitation or request to which you are responding. Give the reason for sending the document.
  3. Tell the reader what kind of material you have sent. Briefly, sketch an outline of the contents of this document.
  4. Discuss the important issues and questions about limitations, deadlines, or design flaws. Explain the advantages of your proposal to win this contract.
  5. Request a response within a particular time. Tell the reader what do you expect him/her to do about your suggestion. If it seems appropriate, ask him/her to acknowledge your quote.
  6. Check your grammar for free here


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Enclosed is the rental agreement for unit 317 of Jules' Apartments. Even if this is just for a short term rental, we must still confirm that we are agreeable to the terms and conditions by signing each page of the agreement. I have already affixed my signature to the pages. On the last page, kindly sign above your printed name to acknowledge that you have no objections to the content of the contract. Please send this it back to us at the soonest time possible since the deadline for confirmation is already a week from today.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] -Optional-
cc: [Name of copy recipient] -Optional-