GUIDELINES
- Be straightforward, brief and encouraging. Only give essential information, no need to discuss other information further. Also, see the "Announce or introduce a new salesperson" and "Announce a new partner" tags.
- Acquaint the new employee by his or her name, the post that he or she will fill in and the date when he or she will start.
- Give a brief background of the new employee's education and work experience. If possible, do not discuss information about his or her past clients, position, and special responsibilities. It is important to mention the new employee's duties.
- Encourage other staff to welcome the new employee.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
When Gena Gourley first joined our company, she came highly recommended, and we were more than pleased with her output. Over the past ten years, we have watched her grow into a role of leadership. It is with great pleasure that we announce Ms. Gourley will be our new Assessment Supervisor for Texas, New Mexico, Oklahoma and Puerto Rico.
Due to her diligence, high standards and willingness to do whatever it takes to make the client happy, she has more than earned this promotion.
Give her your warmest wishes when you see her next. Ms. Gourley, we are very proud of you!
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample letter announcing a promoted employee.
Further things to consider when writing introduction letters to team members
Introduction Letters
Introduction letters are letters written to establish contact, outline new products or services or request information. Such letters are used in business communications. They can be to introduce a connection to people you already know or to people you have never met. The primary objective of introduction letters is to introduce yourself, your business, or another person to another party. In any scenario, introduction letters should be readable, concise, and effective in delivering the information you want. Introduction letters are a great networking tool and an effective way to get what you want from people you have not met physically.
One of the most important tips to remember when writing introduction letters is to keep them brief and to the point. First, state who you are and your role, and where necessary, mention how you got the recipient's name. Then, briefly explain the purpose of your letter and what you hope to accomplish - be as clear as you can. Include any other details that you think could be helpful. Establish a personal connection and an appropriate tone of the letter. Conclude with a brief description of how the recipient can get in touch with you.
Letters to Team Members
Letters to team members are letters sent to people belonging to a specific group involved in striving to achieve a common goal. These could be appreciation letters to show gratitude and acknowledgment for the efforts of team members or motivation letters to offer encouragement. Communicating with the people who helped you achieve your goals is one of the most effective ways to strengthen your network and your work relationships. Everyone loves to be appreciated for his/her efforts and encouraged when the going gets tough. The best way to do this is to draft a letter to communicate your feelings.
Letters to team members can be informal as these are people whom you know pretty well. Begin by stating the objective of your letter. Go directly to the point and deliver your message. If you are writing to appreciate the team members' for outstanding performance, recognize the skills they used to achieve that performance. If the letter is meant to give motivation to the team, offer your encouragement assertively and in a sensitive tone. Avoid making negative comments directed to members who seem to be lagging behind. End the letter with a positive remark or a statement of encouragement.
These articles may interest you
