GUIDELINES

  1. This is a letter to commemorate the anniversary of your business. It enhances the goodwill of your business associates and customers. You may opt to offer a party or give away gifts or incentives to the customers. You could also include a promotional brochure in this letter. It should be brief and must have a personal touch. You could end the letter with a compliment.
  2. State the reason for celebrations in this letter.
  3. Mention few of your past achievements, plans for celebrations. Appreciate the customers' loyalty. If you include incentives or promotional offers, explain them.
  4. End on a positive note and a note of gratitude for the support or anticipation of bright future.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

Good news! Luxe Cosmetics is proud to be celebrating its 15h year of being a part of the lives of your families. In honor of this momentous event for our company, we shall be hosting a casual outdoor concert party at the Redrose park grounds on April 10 at 8 p.m. Much wonderful up, and coming bands shall be there, and there will be a lot of fun, games, and tons of giveaways so make sure you come and bring your family and friends with you! See you there!

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Sample letter about a company's anniversary celebrations.

Further things to consider when writing announcement letters to team members

Further things to consider when writing announcement letters to team members

Announcement Letters

Announcement letters are letters that notify or give information about a certain occasion, special event, or occurrence that people are required to be aware of. They could be for a concert, a special sale, or even a graduation party. Announcement letters are usually informal and state clearly and concisely what the event/occasion is and what further actions the recipient should take. Announcement letters can be used in many personal and business situations. In personal situations these letters may be used, for instance, to announce a birthday, death, wedding, or graduation. In the business world, such letters may be used to announce a new policy, change in management, financial summaries for investors, grand sale, or actions against a customer due to nonpayment.

Announcement letters should be written in a straightforward manner stating all the necessary facts. Clearly state why you feel the occasion is important. If you are delivering bad news, be optimistic for the future. Bold and highlight the points that need focus so that the content is clear to the reader. Add any information which you think your reader might want to know and do not miss out any important detail. End the letter on a positive note.

Letters to Team Members

Letters to team members are letters sent to people belonging to a specific group involved in striving to achieve a common goal. These could be appreciation letters to show gratitude and acknowledgment for the efforts of team members or motivation letters to offer encouragement. Communicating with the people who helped you achieve your goals is one of the most effective ways to strengthen your network and your work relationships. Everyone loves to be appreciated for his/her efforts and encouraged when the going gets tough. The best way to do this is to draft a letter to communicate your feelings.

Letters to team members can be informal as these are people whom you know pretty well. Begin by stating the objective of your letter. Go directly to the point and deliver your message. If you are writing to appreciate the team members' for outstanding performance, recognize the skills they used to achieve that performance. If the letter is meant to give motivation to the team, offer your encouragement assertively and in a sensitive tone. Avoid making negative comments directed to members who seem to be lagging behind. End the letter with a positive remark or a statement of encouragement.

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