GUIDELINES
- In general, employers would communicate about your retirement. But you may choose to step down from your service. You could write a letter to let your colleagues know about your future. You could also welcome a new successor to your place and appreciate his arrival.
- Write about your plans after retirement.
- Express your gratitude towards the organization. Also thank your colleagues for their help.
- Mention a positive note about your successor if you know about the person's??s caliber.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
After a quarter of a century working at my desk, I am going to retire from Stour Corporation on July 1. I cannot express just how much fun I have had to work for the company; it has been rewarding and beautiful, although there have of course been times that have not been so wonderful. I have decided to become a lady of leisure, and will be moving to sunny climes shortly.
You would not believe just how much the job has changed over the years, and how much is now automated. I know many of you cannot remember a time before computers, but trust me work still went on without them.
It is the people I have worked with that makes me sad to be leaving, and I will miss everyone. Don't worry though you are all invited to visit us when we get settled in, although please try not to come all at once. Please keep in touch, I will miss you all terribly otherwise.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Letter announcing your own retirement to everyone.
Further things to consider when writing announcement letters to team members
Announcement Letters
Announcement letters are letters that notify or give information about a certain occasion, special event, or occurrence that people are required to be aware of. They could be for a concert, a special sale, or even a graduation party. Announcement letters are usually informal and state clearly and concisely what the event/occasion is and what further actions the recipient should take. Announcement letters can be used in many personal and business situations. In personal situations these letters may be used, for instance, to announce a birthday, death, wedding, or graduation. In the business world, such letters may be used to announce a new policy, change in management, financial summaries for investors, grand sale, or actions against a customer due to nonpayment.
Announcement letters should be written in a straightforward manner stating all the necessary facts. Clearly state why you feel the occasion is important. If you are delivering bad news, be optimistic for the future. Bold and highlight the points that need focus so that the content is clear to the reader. Add any information which you think your reader might want to know and do not miss out any important detail. End the letter on a positive note.
Letters to Team Members
Letters to team members are letters sent to people belonging to a specific group involved in striving to achieve a common goal. These could be appreciation letters to show gratitude and acknowledgment for the efforts of team members or motivation letters to offer encouragement. Communicating with the people who helped you achieve your goals is one of the most effective ways to strengthen your network and your work relationships. Everyone loves to be appreciated for his/her efforts and encouraged when the going gets tough. The best way to do this is to draft a letter to communicate your feelings.
Letters to team members can be informal as these are people whom you know pretty well. Begin by stating the objective of your letter. Go directly to the point and deliver your message. If you are writing to appreciate the team members' for outstanding performance, recognize the skills they used to achieve that performance. If the letter is meant to give motivation to the team, offer your encouragement assertively and in a sensitive tone. Avoid making negative comments directed to members who seem to be lagging behind. End the letter with a positive remark or a statement of encouragement.
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