GUIDELINES

  1. Appreciating the achievements of employees is an excellent opportunity to boost their morale. It also builds trust and the feelings of goodwill between the management and staff. This letter shows that you take an interest in individuals and their lives. You don't think about them as numbers that affect your profit margin.
  2. State the name of the employee and highlight his/her achievement. You can also add relevant biographical details briefly.
  3. Explain why you are awarding this employee.
  4. If appropriate, give information about relevant events or presentations.
  5. Congratulate the employee. Encourage others to perform well.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

Our junior marketing officer Ms. Caroline Brown has been awarded the title of MVP in the Monthly Badminton Smash-out Tournament our company held last weekend.

Carol's cheerful attitude and high energy were infectious to everyone present in the tournament, making it a very fun and enjoyable experience for all. Not only was she contributing positive energy to the tournament, but she was also smoking the competition with her well-aimed smashes and exceptional badminton skills. For her excellent performance and for winning the women's singles match, she was awarded a trophy and a gift certificate for a full body massage and a visit to the wonderful Four Seasons Spa.

Again, we congratulate Carol on her win, and we highly encourage employees to participate more in our company recreational activities so as to win fabulous prizes that are up for grabs.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Letter announcing an employee's sports event achievement.

Further things to consider when writing announcement letters to team members

Further things to consider when writing announcement letters to team members

Announcement Letters

Announcement letters are letters that notify or give information about a certain occasion, special event, or occurrence that people are required to be aware of. They could be for a concert, a special sale, or even a graduation party. Announcement letters are usually informal and state clearly and concisely what the event/occasion is and what further actions the recipient should take. Announcement letters can be used in many personal and business situations. In personal situations these letters may be used, for instance, to announce a birthday, death, wedding, or graduation. In the business world, such letters may be used to announce a new policy, change in management, financial summaries for investors, grand sale, or actions against a customer due to nonpayment.

Announcement letters should be written in a straightforward manner stating all the necessary facts. Clearly state why you feel the occasion is important. If you are delivering bad news, be optimistic for the future. Bold and highlight the points that need focus so that the content is clear to the reader. Add any information which you think your reader might want to know and do not miss out any important detail. End the letter on a positive note.

Letters to Team Members

Letters to team members are letters sent to people belonging to a specific group involved in striving to achieve a common goal. These could be appreciation letters to show gratitude and acknowledgment for the efforts of team members or motivation letters to offer encouragement. Communicating with the people who helped you achieve your goals is one of the most effective ways to strengthen your network and your work relationships. Everyone loves to be appreciated for his/her efforts and encouraged when the going gets tough. The best way to do this is to draft a letter to communicate your feelings.

Letters to team members can be informal as these are people whom you know pretty well. Begin by stating the objective of your letter. Go directly to the point and deliver your message. If you are writing to appreciate the team members' for outstanding performance, recognize the skills they used to achieve that performance. If the letter is meant to give motivation to the team, offer your encouragement assertively and in a sensitive tone. Avoid making negative comments directed to members who seem to be lagging behind. End the letter with a positive remark or a statement of encouragement.

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