- If you need a few changes in the present contract, write the letter in detail. Discuss the specific changes you want to make in the contract to avoid misunderstandings. Your tone should be confident, persuasive and courteous.
- Before jumping on to the details, remind the reader that you have sufficiently held on to the current contract until now.
- Clearly explain the problem that forces you to request some changes in the contract. Make your situation clear to the reader.
- Tell the reader about the clauses that are not suitable for you in the light of your current situation. After making a comparison, request an alteration in the contract.
- Finally, tell the reader that you want a mutually beneficial arrangement. Thank the reader for reviewing your the request.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I hope that you will agree with me that my family and I have had a spotless record with the Yacht Club all these years that we have been members. I would, however, at this time like to make a suggestion regarding a policy that is currently in place.
According to the Member's Handbook, non-members are not allowed on any club-owned boats. I want to suggest that we amend this rule to state that non-members be allowed on if club members register them as guests and make sure that there are members present during the sail. I bring this up because I will be having some distant relatives over in the next few weeks and want to show them the amenities that we have been enjoying with the club. Moreover, this may just encourage other non-members to sign up.
I hope that you will consider this request of mine and look forward to hearing back from you. Thank you.
[Senders Title] -Optional-
[Enclosures: number] -Optional-
cc: [Name of copy recipient] -Optional-