Rejection letter to a company.

Further things to consider when writing denial letters to management

Denial Letters

Denial letters are letters sent to reject previous requests made by the recipients politely. These could be from employers rejecting a leave of absence for their employees, home owners rejecting prospective tenants' applications, or lenders rejecting loan applications from customers. They could also be from individuals declining an offer, a gift, or a proposal. Simply put, denial letters can be used in any scenario that needs a formal rejection. Denial letters are unpleasant to write, and most people put them off and let their silence do the talking. That is a missed opportunity (and sometimes rude). Though painful, it is better to give a quick "no" than not giving anything at all.

That said, writing good rejection letters forces you to think about what you really need from other people. Be brief and most importantly, if you do not have a close relationship with the recipient, the entire letter should be just a few lines. Use a pleasant tone that expresses sincere apology. Say thanks for the request and deliver the "rejection" news. Give the reason for rejection and if possible, offer an alternative. End by thanking the recipient for his/her understanding and wish him/her luck in the future.

Letters to Management

Letters to management are letters written to the personnel or department that controls and makes decisions for a company or organization. These could be job application letters to apply for jobs, complaint letters to raise complaints, inquiry letters to request information, etc. Under all circumstances, all letters written to the management should be formal, contain all the necessary information, and free of grammatical errors. They must also be typed in a legible and professional font. Make sure not to include any sensitive information especially when the letter is not addressed to a specific person.

Before writing letters to management, you need to think about what you want to achieve and exactly who you are writing to. Use proper address and salutation. If you do not have an existing relationship with the recipient, introduce yourself in the first paragraph. Start with the most important information and go directly to the point. Keep it brief. However, if your letter is relatively lengthy, break it into short paragraphs. If there are any attachments, make sure to mention that in the letter and give a brief description of what they are. Finish with an expression of appreciation and give your contact details.