GUIDELINES
- Write this as an apology letter soon after the happening. If you are willing to take responsibility for the incident, then apologize. You cannot put the blame on anyone else.
- Start the letter with an apology.
- Your letter should be able to convince the reader about your seriousness. Make sure you convey your apology and its seriousness. Without blaming others you may quote the reason for your absence.
- The reader may be frustrated by your behavior. Mention that you acknowledge the frustration. Conclude with an amicable approach.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I want you to know that I feel sorry for having come late to the meet this afternoon. A member of the staff came to me with a problem of his and, therefore; I had to decide. So I had a talk with him. I believe that I could not attend this meeting to present the report. I am hoping that I can still deliver it in the next meet. I think that you must have found it bad when you did not find my info in the start. I am in support of your initiative and believe that I can contribute well to them.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample letter to apologize for being late at a meeting.
Further things to consider when writing apology letters to management
Apology Letters
Apology letters are letters written to express regret towards a past occurrence or action. Simply put, apology letters are a way of putting down in words how you feel about a negative action and trying to make a positive impact on it. A great apology letter can repair your reputation and strengthen your connections. It might be that you have wronged a client or a customer, a professional situation in the workplace has not turned out as you expected, or you have done something terrible to your friend. You want to say sorry about these situations and salvage your relationship, so an apology letter is the greatest way to do this.
Apology letters should be written and sent immediately after the mistake has happened to show that you truly value your relationship with the other person. Begin the letter by stating how sorry you are, admit that you made a mistake, and take responsibility. Try to solve the issue and give suggestions on how you are going to do this. Assure the other party that the incident will not happen again in the future. Apologize again to the end and close the letter with a positive note.
Letters to Management
Letters to management are letters written to the personnel or department that controls and makes decisions for a company or organization. These could be job application letters to apply for jobs, complaint letters to raise complaints, inquiry letters to request information, etc. Under all circumstances, all letters written to the management should be formal, contain all the necessary information, and free of grammatical errors. They must also be typed in a legible and professional font. Make sure not to include any sensitive information especially when the letter is not addressed to a specific person.
Before writing letters to management, you need to think about what you want to achieve and exactly who you are writing to. Use proper address and salutation. If you do not have an existing relationship with the recipient, introduce yourself in the first paragraph. Start with the most important information and go directly to the point. Keep it brief. However, if your letter is relatively lengthy, break it into short paragraphs. If there are any attachments, make sure to mention that in the letter and give a brief description of what they are. Finish with an expression of appreciation and give your contact details.
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